Rabbitry Record-Keeping That Supports Better Care

A sample record you can follow

The examples in this guide are fictional. Luna, Atlas and Willow do not represent a member’s animals. Their weights illustrate data entry only; they are not breed standards, health targets or evidence that any rabbit is fit for breeding.

Luna has the private identifier DEMO-001, is recorded as a doe, and has a sample birth date of January 1, 2026. Her previous recorded weight is 1.10 kg on September 27, 2026. The next observation is 1.12 kg on October 4, 2026. A short care note might say: “Water bowl refilled at 08:00; hay available; droppings observed; no treatment given.” This separates measurements and observations from a diagnosis.

In Rabbitry Manager, create one managed rabbit record and enter identity details you actually know. Do not invent a birth date, breed, parent or medical history to fill a blank. If a name changes, keep the same record and identifier rather than starting a second history.

Record several weights in one visit

First check Units & time zone in Rabbitry Manager. Use a scale appropriate for the animal and read its unit carefully. The bulk screen uses the saved weight unit; changing display units does not change the underlying measurement. For this example, the unit is kg.

Open Rabbitry Manager and choose “Record multiple rabbit weights.” Set the weighing date to the day you measured the rabbits. Each row shows the rabbit’s name, identifier and latest recorded weight/date. These are historical observations, not fields that you need to retype.

Enter 1.12 for Luna and 1.08 for Atlas. Leave Willow blank because she was not weighed. Do not enter zero to mean “not weighed.” Select “Save entered weights.” The intended result is two new private Health & Growth entries and no change to Willow. The page accepts active managed rabbits, not ancestor-only or archived records.

The screen shows up to 50 rabbits per page. Save the entries on the current page before moving to another page. Opening a record or moving to another page with unsaved values is not the same as saving them.

• Confirm the animal’s identifier before entering the number.
• Check the weighing date and unit before saving.
• Enter only measurements taken; keep unweighed rows blank.
• After saving, open each relevant rabbit’s Health & Growth timeline to verify its entry.
• If the connection fails, check the timeline before starting a fresh session; do not assume either success or failure.

Read the change without turning it into a diagnosis

Luna’s sample change is 1.12 − 1.10 = 0.02 kg, or 20 g, over seven days. That calculation describes two recorded measurements. It does not establish whether the change is desirable, caused by diet, or clinically significant.

Use comparable measurement conditions and note changes in equipment or routine. Check a surprising value for a unit or typing error, and seek qualified advice for a concerning change in the rabbit. A graph supports the conversation; it cannot establish the cause.

Backdated entries belong to the date they were observed. The latest weight shown on the weighing page follows the recorded event date, so a newly entered older measurement may not replace the latest displayed value.

Correct a typing mistake in the original entry

If Luna’s new entry says 1.21 kg but your scale notes show 1.12 kg, open Luna’s Health & Growth timeline. Find the weight record by its date and value, use its edit control, correct the weight and save. Check the timeline again afterwards.

Do not submit an extra weight merely to cancel the mistaken one: both values would remain in the history. If you accidentally created a duplicate, verify which entry is the duplicate before removing it. Preserve genuine unfavourable observations rather than deleting them to improve a graph.

Add a factual correction note where useful, such as “Corrected transcription from scale notes: 1.12 kg.” This is a user note, not a claim that RabbitTrust keeps a tamper-proof history of every edit.

Give every rabbit one stable identity

Use one primary record for the rabbit and connect health events, weights, breeding activity, litters, housing and public documents to it. Avoid creating a second record when a rabbit changes cage, status or owner; update the connected history instead.

Record names can change, so retain another stable identifier such as a tattoo, tag, microchip, passport code or internal rabbitry number where appropriate. Never present an identifier as proof of ownership or veterinary health unless the issuing system actually verifies that claim.

Use dates, units and observations consistently

Record an actual date separately from an estimated or calculated date. Choose a standard weight unit and let the system convert it for display instead of mixing unlabelled values. Write what was observed—such as “left half of usual pellets” or “weight decreased from the prior check”—rather than writing an unsupported diagnosis.

• Identity and source information
• Weight and body-condition observations on a defined schedule
• Food, water, droppings and behaviour changes
• Health events, veterinarian directions and next-due dates
• Pairing, expected windows, actual outcomes and litter growth
• Housing assignments, sanitation tasks and environmental incidents
• Transfers, sales and public Passport or family-tree permissions

Make the record actionable

A note without an owner or follow-up date is easy to forget. Convert important observations into a reminder, task or veterinary question. Review overdue items routinely and close them only when the action is actually completed.

Use monthly trends to ask better questions, not to make automatic treatment or breeding decisions. A graph can show that a value changed; it cannot determine why it changed.

Protect privacy and preserve corrections

Keep private husbandry and health details private unless there is a clear reason and permission to publish them. Share only the minimum information needed on a public Passport, family tree or marketplace listing.

Correct errors transparently. Do not delete an unfavourable outcome merely because it affects a breeding line’s appearance. Back up important records and export them periodically so the rabbitry is not dependent on one device or service.